Report Writing Made Easy

How to write clear, con­sise, coher­ent reports (1 day)

Reports play an impor­tant role in any busi­ness. They are your company’s main tool to enable and sup­port crit­i­cal decision-making. Unfor­tu­nately, reports often feel dif­fi­cult and dull to read, and as a result, do not get the results desired by the writer.

There are many rea­sons for this: The writer doesn’t know where to start, or he has dif­fi­culty keep­ing to the point. Some­times sen­tences become too wordy and para­graphs too long. Or the writer does not know how to mak­ing key infor­ma­tion stand out.

reader focused report writing In this prac­ti­cal, inter­ac­tive work­shop, par­tic­i­pants learn how to write reports that can be read and under­stood quickly and, most impor­tantly, acted upon.

By break­ing down your report into its essen­tial parts — and learn­ing sim­ple tech­niques to tackle each one sys­tem­at­i­cally, par­tic­i­pants are able to write clear, con­cise, coher­ent reports with a focus on the needs of the reader. 

Who Needs To Attend

Any­one need­ing to write short or long reports that get results


  1. Focus on the reader
  2. Ensure clear points
  3. Write clear, straight­for­ward sentences
  4. Choose the right organ­i­sa­tional pattern
  5. Develop crisp, log­i­cal paragraphs
  6. Avoid the data dump
  7. Cre­ate effec­tive tables
  8. Build to a conclusion
  9. Write in plain Eng­lish with cor­rect syntax
  10. Use an easy-to-scan layout

Work­shop High­lights

A reader-focused approach to
report writ­ing

  • How we read in today’s online world
  • Scannabil­ity: the key to report writing
  • Clear, con­cise and coher­ent structure
  • What’s your point?

Keys to great report sen­tences

  • Sig­nal before turns
  • Start­ing with strong subjects
  • Find­ing the verbs
  • Cut­ting long sentences
  • Active voice

Plan­ning your report

  • Meet­ing read­ers’ expectations
  • Before you write
  • Log­i­cal and direct sequencing 
  • The exec­u­tive summary

Writ­ing sys­tem­at­i­cally

  • The introduction
  • Think chunks
  • Para­graph objectives
  • The dis­as­trous data dump and how to avoid it
  • Con­clu­sions and recommendations

Reader-friendly lay­out 

  • Lists
  • Headings 
  • Mak­ing it visual
  • Tables


This work­shop is highly inter­ac­tive with active par­tic­i­pant prac­tice through­out. Par­tic­i­pants will share expe­ri­ence, role play, and ben­e­fit from pair and group activ­i­ties. Par­tic­i­pants will also receive a com­pre­hen­sive work­book and prizes along the way, includ­ing copies of Marianna’s best-selling Eng­lish Fast & Easy books.

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